2-6th June, Pontevedra, Galicia
Important Considerations for Oral and Poster Presentations
ORAL PRESENTATIONS
The time allotted for Oral presentations is 10 minutes.
Digital presentations must be written in English. Talks will preferably be given in English. The total time allotted for each talk includes 10 minutes for the oral presentation plus a 3 minutes for questions. Your presentation time is limited. Please keep in mind the importance of sticking strictly to the time available and make sure that your talk does not exceed the time allotted to you. The session chair will let you know when the speaker has 1 minute left, before question time.
You may not use your own laptops to play digital presentations. All presentations will be uploaded and played through the computers in the respective rooms. All presentation files will be deleted from any of our computers after the end of the conference.
Presentations may not be sent by e-mail. They may not be uploaded directly to the session rooms. Presenters must bring a copy of their presentation on a USB pen-drive and deliver it to the “presentation collection point” the day before the date assigned for the talk, except for talks scheduled for Monday afternoon, which must be delivered upon the arrival of the author/presenter. Please, be sure to deliver your final and definitive version on time.
To facilitate the management of the files for each of the sessions, you should name your presentation file according to a specific format. The format will include a location code, followed by a trailing slash (_) and your last name, e.g. (GSA-O-1_Perez). The identification codes of each talk will be published shortly.
We strongly request that you be present in your room at least 10-15 minutes before the start time of the first talk of your block and introduce yourself to the moderator of your session. We recommend that speakers attend the entire block of the session in which they will be participating to avoid disruptions and interruptions in the rooms.
Audiovisual guidelines
All session rooms are expected to be equipped with computers running Windows 10 and Microsoft Office 2016, and projectors with resolution (1028 x 768: 4:3 ratio and/or 1920×1080: 16:9 ratio). All computers are equipped with VLC software for video display, but it is advisable to test such presentations in advance to ensure correct display.
We recommend using presentations in PDF format. PowerPoint and Prezi presentations may also be used, but in this case, we recommend bringing a pdf file as a backup.
POSTER PRESENTATIONS
Poster sessions (Discussion poster corner)
In order to encourage participation and discussion, poster sessions will take place in the afternoons, accompanied by refreshments and snacks to help everyone recharge, and will provide an opportunity for discussion in a relaxed atmosphere. Posters will be on display for the duration of the conference and can be viewed by interested persons, even if the authors are not present. However, authors are requested to remain next to their posters during the poster sessions "Discussion poster corner", held on the day(s) their Oral session is held, as shown below.
Poster session schedule:
You can consult the daily agenda of the congress on Agenda - III SIBECOL & XVII AEET meeting
Guidelines for formatting and for the placement and collection of posters
Poster presentations must be written in standard English, always in vertical format. The maximum recommended printing format is A0 (841 mm wide x 1189 mm high).
The poster holder or author will be in charge of placing his/her poster in the corresponding place. Posters must be posted immediately after registering at the registration desk, where you will be informed of their location. The exhibitors will be labeled with the identification code of each poster, to facilitate its location. The identification codes of posters will be published shortly. Means for fixing the posters on the exhibitors will be provided at the registration desk, not being suitable other means.
Posters can be collected from Thursday 5 June, from 18:30 onwards, after the Discussion corner. Please note that posters not collected after 20:00 will be discarded by the cleaning service.
NOTICE ON PUBLISHED CONTENT
The abstracts of the contributions accepted by the Scientific Committee will be compiled and published in the book of abstracts of the Conference, which will be edited in digital format. The authors, by sending the abstract of their contribution, have assumed full responsibility for the accuracy, originality and ownership of the content of such abstracts. In this sense, the Organization understands that the first authors have received the express consent of each of the co-authors involved in the work, for its public exhibition and have authorized the publication of their abstract in any media owned by the organizers of the Conference.
DISSEMINATION IN SOCIAL NETWORKS
Social media is a great way to communicate and share in real time what is happening, share ideas, create collaborations and connect the congress with the rest of the world. We encourage everyone to share on bluesky, during the event, with @sibecol-aeet-25.bsky.social and to follow the conference on Instagram with @sibecol_aeet_2025. However, we understand that some people may not want to disseminate their research. This is an important consideration that should be respected. For those people who do not want their presentations to be tweeted, we have created a “do not share” image to add to their poster or at the beginning of their digital presentations. If the image is not submitted, we will understand that you consent to the dissemination of your research. Please respect the request not to disseminate in case the image is present.
If you have any comments about your presentation, or if you have any questions, please contact us at contributions.sibecol-aeet-meeting2025@aeet.org.