Registration

Registration for the conference will open in mid-March 2025. All conference participants must register through this web site.

By registering for the conference or to any of its complementary activities, the participant agrees to observe the conference´s code of conduct during the event.

 Registration Concepts and Fees  

Conference registration fees include attendance at the scientific conference, ceremonies, plenary talks, scientific sessions, welcome cocktail, daily coffees and lunches, conference dinner, handheld program and conference proceedings book (digital documentation downloadable from the website).

Early bird registration at a reduced rate will be available from the opening of registration until April 15th, 2025. Thereafter, all fees will be increased by 75 €.

Registrations made during the early registration period must be paid by April 15th, 2025. Payments received after this date will be considered late registrations and a penalty of €75 (equivalent to the early registration discount) will be applied. If you are arranging payment through your center or institution, please take into account the time required for the processing of the approval of expenditure and register well in advance.

» Registration FEES:

(1) Late registration fees will be applied since 16 April 2025.
(2) Individual (person) Member of SIBECOL and Individual Member of any of its affiliated Societies (AEET, AIL, SEEEE and SPECO). Membership will be verified with the secretariat of the respective societies. In case it cannot be verified, the holder will be asked to pay the difference between the price of membership and non-membership.
(3) Student status includes persons pursuing Bachelors degree, Master or PhD. It is mandatory to upload an official document proving student status to the form.
 

Unemployed-Not Students person or any other participant with objective financilal difficulties, may request a reduction of the registration fee (minimun fee = Early registration-student member rate), upon written request to registration.sibecol-aeet-meeting2025@aeet.org explaining their particular case. Deduction for the unemployed: Official documentary proof of their situation will be required. Invoices of registrants who enjoy this type of discount will be issued in favor (holder) of the participant himself/herself and not in favor of a third party (university, research center or institution).

Complementary activities

Attendance at the workshops and field trips are optional, and are priced separately from the conference registration fee. However, as these are training activities, they will be invoiced together with the basic conference registration fee.

All workshops will be held on Monday 2nd June in the morning (from 10:00 to 14:00) in parallel, so it is only possible to register for one of them. To book a place in any of these activities, please tick the corresponding box on the registration form.

All Technical Field trips will be held on Friday 6th June. Admission will be available until the maximum capacity is reached in each case, on a first-come, first-served basis.

The list of available workshops and Field trips and their registration fees will be announced soon.

Family reconciliation

In order to facilitate the reconciliation of family life, the conference organisers are offering the possibility of registering accompanying persons, who will be responsible for the care of children and minors. The registration of accompanying persons is limited to a maximum of 3 persons (one adult and up to 2 minors). This type of registration may or may not include (optionally) attendance at the welcome cocktail, morning and afternoon coffees and midday lunches. The registration of accompanying persons without refreshments will be free of charge, but in order to have access to the site it will be necessary to formalise the registration. With refreshments there will be a cost of 100 €/person.

Reservations for accompanying persons can be made once the basic registration for the congress has been formalised and will be charged and invoiced separately from the rest of the congress activities. 

Other measures have been taken to facilitate family reconciliation during the congress. For more information, please consult Family conciliation - III SIBECOL & XVII AEET meeting.

 Payments 

Payment of the registration fee can be made by bank transfer, bank deposit or by virtual POS (credit card). Registration will not be considered formalised until payment has been confirmed by the secretariat.

Payments made by bank deposit or bank transfer must be accredited by sending the payment receipt with the name of the participant to registration.sibecol-aeet-meeting2025@aeet.org. We kindly ask you to comply with this request, as we receive multiple payments from the same payer, with similar amounts, and the bank notes do not always show the name of the registration holder.

Registrations made in the early registration period must be paid before 16th April 2025. Payments received after this date will be considered late registrations and a penalty of €75 (equivalent to the early bird discount) will be applied. If you are arranging payment through your centre or institution, please note the processing times for approval of expenditure and register well in advance.

For payment by virtual POS, VISA and MasterCard will be accepted.

Details for payment by bank transfer or direct debit:

Company: Asociación Española de Ecología Terrestre
Tax address: Dpto. Biología y Geología, URJC. C/Tulipán s/n, 28933 Móstoles, Madrid, España.
CIF/VAT/Tax number: G-50359017

CC Holder: Asociación Española de Ecología Terrestre
IBAN: ES70 0073 0100 5804 9730 5102
SWIFT / BIC: OPENESMM
Bank: OpenBank

You can request HERE the Certificate of ownership of the bank cc of the AEET for the payment of the inscriptions.

 Invoicing 

Invoices will only be issued once the participant's registration order has been registered, stating the participant's rate, as well as any activity not included in the basic registration for which they wish to book a place.

If the payer of the registration is an institution (university, centre or company), and the invoice is to be issued in their name, you must ensure that you enter the full tax details of the holder on the registration form. In all cases the invoice will be sent directly to the registration holder and they will be responsible for forwarding it to their payer for processing. For any other specific invoicing requirements, please contact the Secretariat at registration.sibecol-aeet-meeting2025@aeet.org.

Charges for registration of accompanying persons (minors or carers) will be invoiced separately. Invoicing details will be required on a case-by-case basis.

 Cancellation Policy 

>> Cancellation of conference registration

Cancellation of registration is a separate process from cancellation of a presentation. The request for cancellation of registration must be notified in writing, by email to the conference technical secretariat (registration.sibecol-aeet-meeting2025@aeet.org). The registrant must send the notification of cancellation of registration before 1st May 2025 to be eligible for a full refund. After this date, €25 will be retained from the total amount, as a supplier management and payment processing fee. All refunds will be made by the same means by which the payments were made. No refunds will be made if notification of cancellation is made after 1st May, except in cases of force majeure or specific extenuating circumstances (medical problems, family emergency, confinement or mandatory mobility restrictions), which must be duly justified and proven. No refunds will be granted to registrants who do not meet the above conditions.

Although no refunds will be given after 1st May 2025, the place may be filled by another person who meets the requirements of his/her registration category (member vs. non-member; regular vs. student) free of charge.

Participants who do not attend the sessions, lectures, ceremonies, lunches or morning or afternoon coffees included in the registration fee will not receive a refund equivalent to the cost of these items.

>> Cancellation of the field trips

Written notification of cancellation of field trip reservations must be sent by email to the Technical Secretariat of the Congress (registration.sibecol-aeet-meeting2025@aeet.org). The registrant must submit the cancellation request notification by 1st May 2023 to be eligible for a refund of the booking fee, minus 1.00 Euros to be retained as a processing fee. All refunds will be made by the same means by which payments were made.